Email Archiving
Meet federal regulations with comprehensive, unalterable email archiving and indexing
- Comprehensive unalterable email archiving and indexing
- Easy search and retrieval capabilities
- eDiscovery and Federal Rules of Civil Procedure (FRCP) compliance
About Lightspeed Email Archiving
Email archiving is required to comply with federal eDiscovery regulations and state retention schedules. To effectively meet those requirements and maintain records for possible legal or internal investigations, school districts need an efficient solution that archives all inbound, outbound, and internal email.
Lightspeed Email Archiving is a cost-effective and easily-managed solution designed specifically for K-12 schools, providing secure, unalterable email archiving and easy search and retrieval of time-stamped messages and attachments.
Features of Email Archiving
Lightspeed Email Archiving provides powerful, easy-to-use features for meeting regulations on electronically stored information:
- Comprehensive capturing and indexing of message attachments as well as full message details
- Time-stamped and unalterable file integrity of the archived data
- Archival of inbound and/or outbound SMTP traffic and attachments (including documents, programs, and multimedia files)
- Message file storage with indexing parameters for: From, To, Subject, Date, Keywords, and Body Text
- Flexible configuration of data redundancy rules of archived email (backup servers)
- Optional journaling of internal email processed by mail-server journaling agents
- Optional keyword monitoring, indexing, and reporting
- Dual indexing for ‘Current Messages’ and ‘Archive Messages’ for faster search processing using Microsoft SQL
- Full retrieval and flexible forwarding of archived messages and attachments
- Single-instance archiving of message attachments (no duplicated attachment files)
- Indexing and archive capacity limited only by available disk storage
Email Archiving Reports
The Lightspeed Email Archiving component gives you access to comprehensive information about email communications, so you can review problems and troubleshoot issues,
and prepare for legal investigations. You can see a high-level overview of email and messaging usage, and then drill
down for detailed information, with reports like:
- Search Message Journal
- Suspicious Messages
- Top 100 Journalers
- Top Email Senders
- Top Email Receivers
Benefits of Lightspeed Email Archiving
With Lightspeed Email Archiving you can:
- Ensure compliance and lower legal risk associated with eDiscovery and Federal Rules of Civil Procedure regulations.
- Maintain a record of email communications for future legal or human resources investigations.
- Protect against costly litigation and regulatory non-compliance fines and penalties.
- Search and retrieve unalterable emails by sender, receiver, date, subject, and more.
- Leverage archived email as a knowledge store.