Checklist: EdTech Savings

Your step-by-step guide to cutting edtech waste, closing compliance gaps, and protecting your district budget — without adding work to your team.

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Introduction

With tighter budgets and growing pressure to optimize investments, districts across the country are rethinking their edtech stacks. Leaders in IT, curriculum, and administration need a quick way to reduce waste. 

Use this checklist to make smarter, faster decisions, without adding more work to already stretched teams.

Lightspeed Insight™

EdTech Savings Checklist

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1. Audit Your Existing Tools
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Get a full inventory of apps in use across campuses.
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Identify paid tools with low or no student/teacher activity.
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Flag overlapping tools that serve the same purpose.
2. Align Tools to Instructional Goals
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Evaluate which tools are core to curriculum delivery.
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Gather teacher feedback on tool effectiveness and usability.
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Remove apps that don't support defined learning outcomes.
3. Check for Security & Compliance Gaps
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Review tools for data-sharing policies and vendor privacy practices.
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Identify apps that don't meet state/federal compliance (e.g., SOPPA, COPPA, etc.).
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Identify tools lacking clear terms around data retention, third-party sharing, or parental rights.
4. Cut Costs Without Losing Value
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Eliminate paid tools with low or no usage.
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Cancel upcoming renewals for tools that don't maximize instruction or meet compliance requirements.
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Renegotiate contracts for core but less-utilized tools.
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Consolidate overlapping tools to reduce license spend.
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Review and reduce license counts to align with enrollment changes.
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Identify tools that can be deployed only at specific schools rather than district-wide.

Want help with this?

Request a free 30-day App Audit trial to identify all the tools in use and get real usage data, privacy insights, and a clear path to reduce costs — no extra work for your team.

You don't have to do this manually.

Top districts are using Lightspeed Insight™ to streamline this process — from app audits to compliance tracking — without adding work to their teams. 

How Lightspeed Insight™ Helps

Purpose-built tools that eliminate manual work surface the data your district needs.

Automated App Discovery

See every tool being used across your district — by student, teacher, or campus — with unmatched visibility into both known and unknown tools.

Analytics You Can Act On

Identify which apps are used regularly, which aren’t, and where spend doesn’t match value.

Built-In Privacy Review

Easily evaluate edtech tools against national and state privacy laws like COPPA, CIPA, and SOPPA.

Custom Public App Lists

Quickly generate your public-facing list of approved tools to support compliance transparency.

Secure Your 30-Day App Audit

Start with a free, no-pressure App Audit to see usage, risk, and savings opportunities firsthand.

That's it — no fine print and no hidden costs. Just a clear look into your district's compliance and budget status.
Get Your Audit